You'll meet the furnish requirement if the form is properly addressed and mailed on or before the due date. If an employee stops working for you before the end of the year, you may give your former employee Form W-2 any time prior to, but no later than February 1, If your employee asks for the Form W-2, you must give your employee Copies B, C, and 2 within 30 days of the request or within 30 days of the final wage payment, whichever is later.
All employers are encouraged to file Forms W-2 electronically. The due date is January More In Help. Preparing Form W-2 Type all entries using black ink and, if possible, in a point Courier font.
Entries are read by machine. Handwritten, script, or italicized fonts and entries made in other than black ink can't be read. Make all dollar entries without the dollar sign and comma but with the decimal point This may influence which products we write about and where and how the product appears on a page.
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Each January, companies issue W-2s to inform workers, and Uncle Sam, of the amount of money the worker made during the previous year and how much in income, Social Security and Medicare tax was withheld.
If you file without all of your W-2s, it could delay processing of your return — and the arrival of any refund. Federal law requires employers to send W-2s to workers by Jan. If you're still waiting on your earnings statement, here are six steps you can take. But technically, your employer meets the Jan.
If your company didn't drop your W-2 into a U. Postal Service box until the very last day of the month, it could still be on its way to you during the first days of February. Many companies now give workers electronic access to company documents, including tax statements.
While most won't actually email your W-2 because of security concerns, they will send you an email notice that you can go to the company's employee portal and download your earnings statement.
Your employer might have a wrong address for you and your W-2 may have bounced back as undeliverable. In that case, correcting your address and asking your employer to reissue the document can solve the problem. If your efforts to get a copy from your employer have proved fruitless, call the IRS toll-free at During that call you'll need:. Failure to send W-2 forms in a timely manner can result in significant fines for your business.
Sometimes W-2 forms can be incorrect or go missing in the mail. If these situations occur, employees will likely contact your payroll or human resources department to request corrections or a copy of the form. Your staff should be prepared to meet these requests promptly, particularly as the tax season winds down and it gets closer to the filing deadline. According to the IRS, this form can be used instead of a W-2 if the employee has yet to receive the W-2 before the filing deadline.
Using Form may delay tax refunds, though, since the IRS will need to verify information on the form. If an employee files Form and later receives her corrected or missing W-2 and realize that some information on the was inaccurate, he can file Form X to the IRS. Form X is an amended income tax return.
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