If the HERA level override check box is selected, the process does not recalculate the student's level. CIP Code. If the CIP code has changed, the student's eligibility records are updated to reflect the change. Student's Grant Eligibility Records. After these checks are performed, the process continues, as it would for newly selected grant candidates.
The process checks for equation groups to verify eligibility and updates the grant eligibility records. Eligibility information already exists for the student:. If the process is running with equations, it always adds a new row if the current status for the record is Not Verified, because the status changes from Not Verified to something else.
If the status and data remain the same, a new row is not added, but the Equation Engine reasons are refreshed, deleting old messages and inserting new messages. If the current eligibility status is another value, or if data changes occur, a new eligibility row is inserted so that the changes can be documented. Page Name. Definition Name. Select and process records for grant eligibility.
Review and update student grant eligibility records. Add free-form comments to the student's grant eligibility record. Select CIP Code. Review or select the CIP code for a program, plan, or subplan. FA Inbound. Process the external file used to input students' grant eligibility information.
You can find definitions for the fields and controls later on this page. Select to reprocess records with an eligibility status of Ineligible. This occurs in addition to selecting new records and the reprocessing of existing records without a final eligibility determination.
Note: This cannot be run if the Reprocess Eligible Records check box is selected. Select to reprocess only records with an eligibility status of Eligible. No other records are processed. Use this option to perform census-type revaluations of eligible students. Note: This cannot be run if the Include Ineligible Records check box is selected. Select an award type value that corresponds to a specific grant type and HERA level you use.
Values are:. Select the equation group for each award type that performs the eligibility option. Equation groups are not required to run this process. The grant eligibility status is determined by the results of the equation executed within the equation groups.
Equations used to evaluate eligibility can set a result value of:. The conditions the equation tested were met. The process evaluates the results of the equations run against each student and:. The review flag is a setting that forces any grant record to be reviewed manually; the grant process does not assign a final eligibility status. When an equation sets the review flag, the student's eligibility status is set to either Eligible, pending review or Ineligible, pending review.
If equation groups are not assigned for an award type when the grant process is run, the eligibility status does not change because these students are not being evaluated. However, if a student's HERA level has been updated so that they are no longer eligible for the grant type on the eligibility record for example, the student goes from level 2 to level 3 , the record is automatically made ineligible. For detailed examples of how the eligibility status is determined,. Because grant eligibility must be evaluated each term, institutions should begin their processing cycle by selecting records for the first term in their aid year.
When eligibility has been established for the term, students can be awarded. The Packaging process can project a student's grant eligibility beyond the current term as long as the student's HERA level does not change from the first term awarded in subsequent terms.
Grants can also be originated and transmitted to COD at this point. Therefore, institutions generally should not reprocess their eligible students for later terms until after the first term has already started, or until a final eligibility status can be calculated for the term. Here, you can review the student's status and complete the evaluation of the student's eligibility.
You can also enter students manually into the page so that the evaluation process can process the student's eligibility, or the staff can complete the review manually. All students who are eligible to receive ACG or SMART grants must have eligibility information to award and disburse grant funds to the student, as well as originate and report the student's eligibility information to COD.
Enter the student's current grant eligibility status for the term. Canceled : The student should not have been considered a grant candidate. The record is no longer be selected for review for the same grant and term. This setting is entered manually. Eligible : The student is eligible for the grant. Eligible, pending review : The student appears to be eligible for the grant, but a manual review is required for a final decision. Ineligible : The student is not eligible for the grant.
Ineligible, pending review : The student appears to be ineligible for the grant, but a manual review is required for a final decision Ineligible.
The student is not eligible for the grant. The amount of the grant, when combined with a Pell Grant, may not exceed the student's cost of attendance. As with all federal aid, that amount is subject to change, and students may receive less than the maximum depending on the amount of students found eligible for the grant each year.
Are you a high school student looking for opportunities to help others around you and set yourself apart on college applications? With the holiday season in full swing, this is the perfect time to start your search for volunteering opportunities in your area.
Many college applications and scholarships have a minimum number of community service hours that their applicants must complete in order to be eligible.
Military life often presents unique challenges that can be overwhelming for the entire family. Lengthy deployments and frequent changes of station are just a few obstacles military families face, but their strength and perseverance through these hardships is truly remarkable. Option 1. You do not run the grant selection process. This option is for institutions that have very few grant recipients who can be identified independent of the grant process, such as by query.
With this option, the grant process would never be run. Eligible students can also be entered using an external file process. Option 2a.
Students not selected can still be entered manually. This option would benefit institutions that have too many grant candidates to enter manually. Option 2b. Run selection process to identify candidates. Do not use equation groups to evaluate students. Review all manually. Update eligibility status for all. This option is for institutions that want to review each student manually, such as those who have few grant recipients. An institution that already has a process to determine eligibility would not want to create equations to perform the same evaluation.
Option 2. Use or modify provided equations to perform most evaluations and determine eligibility for some candidates automatically. Manually review the remaining students.
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